We built this after watching tour operators lose bookings to slow follow-up
A team of automation specialists, the travel industry's favorite tech partners, and ex-agency operators who got tired of seeing tour operators and small travel agencies drown in inquiries they couldn't answer fast enough.
It started with one call from a Costa Rica adventure operator
Three years ago, we were a general-purpose GoHighLevel agency. We built funnels for HVAC companies, dental clinics, gyms — anyone who'd pay. The work was fine. The results were fine. Then we onboarded an adventure-tour operator from Costa Rica, and everything changed.
His business was getting 40+ inquiries a week from Instagram and Google. He was booking maybe 4 of them. The other 36 disappeared into an unread inbox overnight, on weekends, or while he was out leading a trip. By morning, those travelers had already booked with a competitor who replied first.
We built him a booking funnel, a multi-day itinerary drip, pre-trip reminders, and a no-show-cutting confirmation loop. His departures started selling out in 60 days. He kept calling us with the same line: "Build this for every operator. Every single one of them needs this."
So we did. We narrowed our entire agency to one niche: tour operators and travel agencies. We took everything we learned from his account and turned it into a snapshot — refined and re-refined as we installed it for the next operator, and the next, and the next. Today, that snapshot powers 50+ tour operators across city tours, adventure, cultural, food, family, and luxury travel.
Costa Rica Adventure Operator · 60-day results
Illustrative scenario based on the anonymized first deployment. Individual results vary by trip type, season, geo, and existing booking setup.
What makes us different from a generic GHL agency
Most GHL agencies are generalists. They sell the same funnel template to a chiropractor and a city-tour operator. The result is mediocre for both. Everything in our snapshot — the booking forms, the email copy, the SMS scripts, the AI assistant's qualification logic, the pipeline stages, even the way we handle deposits and manifests — was written specifically for tour operators by people who have watched 80+ travel businesses use this system in the wild.
When an adventure-tour inquiry comes in, our system knows to ask about group size and fitness level. When a luxury-travel lead arrives, it captures travel dates and budget. When a family-tour booking lands, it gathers ages and dietary needs for the manifest. That specificity is the difference between a snapshot that "kind of works" and one that fills your departures.
Our values
Six rules we hold ourselves to — that's the agreement we make with every operator we work with.
Operators' time is sacred
No bloated dashboards, no theory-heavy training videos, no 'let's hop on a call' emails. Everything we ship works on day one.
Done-for-you, always
We install. We configure. We customize. You focus on running unforgettable trips.
Transparent pricing
$900 once. No upsells, no monthly subscription traps. The only ongoing cost is your GoHighLevel subscription — paid directly to GHL.
Built around your season
Departures, manifests, and deposits move fast. Our workflows, NDAs, and access controls were designed for the pace of a busy operator.
Real support
10 dedicated hours within 15 days. Real humans, not chatbots, not ticket queues.
One niche · all the focus
We chose tour operators and travel agencies three years ago and never looked back. Every workflow tuned for tourism — none of it generic.
From generalist agency to tourism specialists
Same relationship, same standards
Whether you buy the snapshot ($900 one-time) or hire a dedicated GHL VA ($700–$900/month), the relationship is the same: we treat your business's CRM as our own. NDAs are signed before any access. Background-checked VAs only. Direct line to our team. Loom walkthroughs after every major change. Free dedicated project manager included on every plan.
If you want to see exactly how the snapshot works for your specific trip type, the fastest way is to book a free 30-minute demo. We'll walk through the system live, customized to the tours you run. No pressure. No upsells.