What manifest management does
Every departure becomes a living manifest the moment the first booking lands. Instead of a printed sheet that’s out of date by morning, your guide opens their phone and sees exactly who’s coming, what they need, and what to watch for — pulled straight from the booking funnel and updated in real time as bookings, cancellations, and wait-list promotions happen.
This is the difference between a guide who steps out organized and one who’s counting heads in the parking lot.
How it works
- Bookings build the manifest. Each confirmed booking adds the guest, party size, and any intake details to that departure’s sheet automatically.
- Tags surface what matters. Dietary flags, experience levels, gear sizes, accessibility needs, languages, and pickup points are pulled forward as visible tags.
- Live updates flow through. A cancellation drops the headcount; a wait-list promotion adds the next traveler — no manual editing.
- The guide gets it on a phone. A clean, mobile-friendly view of the day’s manifest, ready to check off as guests arrive.
- Day-before headcount goes out. For tours that need it, you can export the confirmed count and notes to send vendors, drivers, or venues ahead of time.
What the traveler sees
Nothing complicated — and that’s the point. Their booking simply works: the guide knows their name, knows about the gluten allergy they flagged, knows they requested the front kayak. The competence shows up as a smooth, personal experience, which is exactly what earns the five-star review later.
What the operator sees
- A per-departure manifest with confirmed headcount, party breakdown, and revenue.
- Flagged tags for dietary needs, gear sizing, experience level, mobility, and language.
- Emergency-contact and waiver-acknowledgment status where you collect them.
- Wait-list position and auto-promotion history.
- One-tap export of the day’s count and notes for vendors, drivers, or timed-entry venues.
Manifest management underpins nearly every tour type in the snapshot — from the small-group caps of cultural tours to the gear-heavy logistics of adventure tours.
Compliance note
Emergency contacts, dietary information, and health notes are personal data. Collect only what you need, store it under your own privacy policy, and treat it accordingly. The snapshot surfaces this information to your team for legitimate operational use — you remain the data controller and are responsible for handling it lawfully, including honoring deletion requests.
Give every guide a manifest that's right by the minute.
Can each guide only see their own departures?
Yes. You can scope access so a guide sees the manifests for the trips they're running rather than your whole calendar.
Does the manifest update when someone cancels at the last minute?
Yes — in real time. A cancellation lowers the headcount and triggers wait-list promotion, and the guide's view reflects it immediately.
Can I send my vendors a headcount automatically?
You can export the confirmed count and dietary or logistics notes for any departure to forward to vendors, drivers, or venues the day before — useful for food tours and transported wine tours especially.
What details can the manifest hold?
Anything your booking intake collects: party size, ages, dietary flags, gear sizes, experience level, language, pickup point, accessibility needs, and emergency contacts.